Welcome to the company

Get set up on Calltime.

Calltime is where your production lives — your call times, the schedule, the changes, and the tap that tells your team you got it. This takes about five minutes. Do it once and you’re set for the run.

01 · GET IN

Find your invite

You should have an invite from Calltime waiting in your inbox.

Open the email from Calltime. If it’s not in your inbox, check spam or promotions, then move it over.
Tap the button, set a password, and you’re in.
Didn’t get one? Ask your stage manager to resend it — they can do that from the company’s member list.

02 · PUT IT ON YOUR PHONE

Make it an app

Calltime runs in your browser, but it’s far better as an icon on your home screen: full screen, one tap, and on iPhone it’s the only way notifications work.

This is the icon you’re looking for.

Once it’s on your home screen, always open Calltime from here — not the browser.

iPhone · Safari

Open Calltime in Safari. Tap the Share button — the square with an arrow pointing up.
Scroll down, tap Add to Home Screen, then Add.

Android · Chrome

Open Calltime in Chrome. Tap the ⋮ menu at the top right.
Tap Install app (or Add to Home screen).

03 · TURN ON ALERTS

Switch on notifications

This is what makes sure a call or a change actually reaches you.

Open Calltime from the home-screen icon you just made.
Go to Settings › Notifications and tap Enable push notifications.
When your phone asks, tap Allow.

iPhone

Push only works if you added Calltime to your home screen first (Step 02) and opened it from that icon. If the button says notifications aren’t supported, that’s why.

04 · MAKE IT YOURS

Choose what reaches you

Right under that switch, you decide which updates reach you, and how. Check the boxes you want. The in-app bell keeps a full record either way, so nothing is ever lost.

Choose what reaches you

Pick which updates find you, and how.

Notify me when…	Push	Email	Textsoon
You're called
A call time changes			—
Confirm reminders
The week ahead	—		—
Greenroom messages		—	—

A dash means that update doesn’t come by that channel. Text arrives once it’s live.

✓

Your call alerts always keep at least one channel on, on purpose — so nobody accidentally silences a call and misses it.

05 · WHILE YOU'RE IN SETTINGS

Add your emergency contact

One more thing in Settings, and it’s the one we hope we never use: who your stage manager calls if something happens to you at a rehearsal or a performance. It takes twenty seconds, and only company leadership can see it.

In Settings, find Emergency contact.
Add a name, how you know them, and a phone number.
Tap Save. That’s it.

Please

Don’t skip this one. It’s the thing we’d need in an emergency, and it’s the thing most people never get around to. Do it now while you’re already in Settings.

06 · WHAT TO EXPECT

When you'll hear from us

We don’t spam. Most of what you’ll get is calls and changes. Here’s the full list, and how each reaches you by default:

Push + emailYou're called for something. A new call lands on your schedule.
Push + emailA call time or place changes. Your call gets moved or updated.
Push + emailA reminder to confirm. You haven't answered a call yet.
Push + emailDay-of check-in. You haven't checked in at a call.
EmailThe week ahead. A Sunday summary of your coming calls.
PushNotes tagged to your role. A blocking or tech note names your character.
PushGreenroom messages & mentions. Company chat, and when you're @-mentioned.
PushCasting & contracts. Role offers and paperwork ready to sign.
EmailInvoices & payments. When one of your invoices is approved or paid.
PushTagged in a photo. You're tagged in a company photo.

Every one of these is yours to keep or turn off in Step 04.

07 · THE ONE THING WE NEED

Confirm your calls

When you’re called, you’ll get an alert. Open Calltime, go to the Callboard, and tap Confirm so we know you’ve got it. If there’s a conflict, flag it right there instead — that’s how your director knows to adjust.

Evening rehearsal

A sample call — this is what one looks like on your callboard.

ConfirmI have a conflict

Tap once. That green is all we need to plan the room.

08 · WORTH KNOWING

Things you'd never find on your own

You’re set up now. This is the rest of it — the tools that don’t announce themselves. Skim it once; you’ll remember the two or three that are yours.

Running your lines

Three ways to work · Lines: Learn reads the scene to you with your lines visible. Rehearse feeds you the cue and listens for your line through the mic. Run is a full off-book pass that hands you a report at the end.
Call line: Stuck mid-line? It gives you the first word. Tap again for the next. It feeds you word by word instead of dumping the whole line on you.
How close counts: A slider from loose to exact that decides how word-perfect you have to be before it counts. Go loose early in the process, exact before opening.
Only my lines & cues: Strips the scene to your lines plus the line right before each one, so you can drill cue-to-line without sitting through the rest.
Tap any word to hear it: Every word on screen is tappable and gets pronounced slowly. The fastest way to settle an unfamiliar name or an archaic word.
It learns your pace: Lines quietly tracks how long you take on each line across runs, and shows today's time against your usual.
Start at my entrance: Rather than the top of the scene, it finds your character's entrance and starts you there.
First Letters: Rewrites your lines as just the first letter of each word, punctuation intact, so you can run the part off the skeleton.
Notecards: Cue on the front, your line hidden until you flip it. One card per line you have.
Run anybody's track: The role picker lists every character with their line count, so you can feed a scene partner or study another part.

Your script

My next line · Spine → Script: Jumps to your next line, then keeps walking forward each time you tap, across scene breaks. Cut lines are skipped.
Lines I'm mentioned in: Every line where another character says your name — including nicknames the director has mapped — pulled out of the whole script.
Private notes: A note on a line or a speech that nobody else can ever read. Not the director, not the stage manager. Enforced by the database, not politeness.
Hear a line: Tap a spoken line and have it read in that character's voice. Tap the character's name instead and it reads the whole speech.
Plain-English translation: A literal modern rendering under the original — deliberately not an acting choice, just what it says.
Your character stands out: Your name is bold and in the accent color everywhere it heads a speech, so your speeches catch your eye as you scroll.
Your line notes · Spine → Line Notes: Every note the stage manager logged for you, split into To fix and Got it. A dropped-line note shows the exact words struck through.
Verse Coach · Spine → Line Lab: Scans a line for stressed and unstressed syllables, names the meter, and flags where the line breaks the pattern and why that matters.
Monologue Lab: Beat work with an active verb on each beat, an impulse map to skim before you go on, and a run mode with a competition timer.

Your calls

Your own call time: If you were given a personal call different from the event start, it shows in red with the words your call time so you don't read the top line by mistake.
Who else is called: Tap the who's-called line on a call you're not on. You'll see names by department — and deliberately not anyone's answers.
Beat chips: A rehearsal can list the beats it's working. Tap one and the script opens at that exact spot.
Subscribe your calendar · bottom of the Callboard, or Settings: Adds your calls to your phone's calendar once. Changes and cancellations update on their own after that.
Conflicts that aren't just whole days · Settings → My Conflicts: A date range for a vacation, part of a day for a class until 4, or something that repeats weekly.
Flagged a conflict but never filed it?: Dates where you answered a call with Conflict but never put it on your calendar get collected at the top for you to make official.

You, and your stuff

Double-booking warnings · Home: If two of your calls overlap, Home flags it — and tells you whether the clash is between two shows at one company or across two different companies.
Your mic pack number · Dressing Room: Your wireless pack in big type with the element and channel beside it.
Your looks by scene: What you wear in each act and scene, with the change note and where the change happens, so you know what's a quick change.
Your props: The props that are yours to handle, with photos.
Needs your response · Home: Every unanswered call across every show and every company, in one list.

Talking to each other

Link a room with # · Greenroom: Type # and pick a room. It posts as a tappable link, so the whole company lands in the same place.
Direct messages and groups: One-to-one, or pick several people and name the thread.
React to a message: Tap a message for heart, laugh, thumbs up, applause, fire, wow.

Getting paid

Sign with a real signature · Ledger → Contracts: Draw it with a finger, type your legal name, tick the box. You only ever see your own contract.
Your invoice is pre-filled: Once the contract is countersigned, the invoice is waiting with who's paying you, your role, and the amount already in it.
Change how you'll be paid: Wrong Cash App tag? You can swap the payment method after submitting, right up until finance marks it paid.
Out-of-pocket receipts: Amount, what it was for, and a photo. Big phone photos get shrunk automatically.
Donate your fee back: Give your payment back to the production. It's recorded properly, so the books still show what you were owed.

Settings worth knowing about

You can't accidentally mute your calls: On being called and on call-time changes, Calltime won't let you switch off both push and email. The bell keeps the full record regardless.
Send yourself a test notification: Fires a real push to your own devices. If nothing lands, it tells you why.
Your check-in PIN: The 4–6 digits you punch into the stage manager's device at the door.
Emergency contact: Who your stage manager calls if something happens at a rehearsal or a performance. Only company leadership can see it.

The other guides

For the production team

Directors and stage managers: the schedule, the script, the run.

For the organization

Owners: your company, your people, your money.

Stuck? Ask.

If your invite never came, something looks off, or you just have a question — don’t wrestle with it. Your stage manager can get you in and answer anything about your production.

Something wrong with Calltime itself? Email company@checkcalltime.art.

Yes indeed,

The Calltime team