Terms of Service

What Calltime is

Calltime is a production management platform for theatre companies, operated by Collective Reach LLC. It provides scheduling, communication, script management, contract signing, and organizational tools for theatre artists and the companies they work with.

Your account

You own your Calltime account. It follows you across every company you work with. If you leave a company, your account stays — your personal profile, calendar, and login remain yours. Companies cannot delete your account.

You are responsible for keeping your login credentials secure. If you believe your account has been compromised, contact us immediately.

How companies and artists relate

Companies create organizations and productions on Calltime. Artists join companies through invitations, open calls, or direct signup. Each company manages its own data — schedules, contracts, budgets, scripts — and controls who within the company can see what through role-based access tiers (owner, production staff, member, guest).

Electronic signatures

Calltime offers electronic signature functionality for production contracts. By typing your legal name or drawing your signature in the Ledger room, you are providing your consent to sign the document electronically. This constitutes your electronic signature under applicable law.

Each signature is recorded with a timestamp, the signer's name, and the content of the contract at the time of signing. Countersigning by the company owner follows the same process.

Calltime stores signed contracts as records but is not a law firm and does not provide legal advice. If you have questions about a contract's terms, consult an attorney.

Content and data

You retain ownership of all content you create on Calltime — scripts, notes, reports, designs, and other materials. Collective Reach does not claim ownership of your content.

Company owners retain ownership of organizational data including schedules, budgets, contract templates, and production records. When an artist leaves a company, the company retains production data created during the engagement.

Acceptable use

You agree not to use Calltime to harass, discriminate against, or harm other users; to upload malicious content; to attempt to access other companies' data; or to use the platform for purposes unrelated to theatre production management.

Pricing

Artists never pay. If you have been called to a show, Calltime is free to you and always will be. Companies pay, and they pay by how many people they are actually working with, not by how much money they have.

Building is free. A company can create its productions, schedule, script and roster without paying anything. Payment begins when the company wants to reach its people: sending invitations, call times and reminders.

Company, Season and Year-round can be paid monthly instead — $65, $115 and $190 a month. Annual costs the same as eight months, so if your company is dark for more than four months a year, annual is the cheaper way to do it.

An active participant is someone holding an assignment on a show that has not closed. Alumni sitting in your records do not count and never will. Current prices are always shown in Settings, and we will never surprise you with a fee.

Availability, and the limits of what we promise

We work to keep Calltime available and reliable, but we cannot guarantee uninterrupted service. Calltime is provided as it is, without warranties of any kind, express or implied, including any implied warranty of merchantability, fitness for a particular purpose, or non-infringement. We do not warrant that the service will be uninterrupted, error-free, or that any notification will be delivered on time.

Say it plainly: a call time in Calltime is a tool, not a guarantee that a person read it. Do not let a single platform be the only thing standing between your company and a missed call.

To the fullest extent the law allows, Collective Reach LLC is not liable for indirect, incidental, special, consequential or punitive damages, or for lost profits, lost productions, or lost data. Our total liability for any claim relating to Calltime is limited to the amount that company paid us in the twelve months before the claim arose. Some jurisdictions do not allow these limits, in which case they apply only as far as that jurisdiction permits. Nothing here limits liability that cannot lawfully be limited.

Ending it

A company can stop paying at any time, and an artist can leave a company or close their account at any time. If a company’s plan ends, Calltime becomes read-only for that company’s leadership: the work stays, everyone can still see their calls and their contracts, and nothing is deleted for stopping.

We may suspend an account that is being used to harass someone, to break the law, or to reach another company’s data. Where the situation allows it we will say what is wrong and give a chance to fix it first. If we ever discontinue Calltime, we will give reasonable notice and a way to export your data before it goes.

Whose data it is

Calltime holds information about people who never signed up with us directly: the cast and crew a company adds. As between us and a company, the company decides what is collected about its people and why, and we handle that information on the company’s behalf and on our own account as the operator of the service.

A company using Calltime agrees to have the authority to give us the information it enters, to tell its people that it uses Calltime, and to pass on any request from one of its members to see, correct or delete their information. Where the law requires a guardian’s consent before a child’s information is collected, obtaining that consent is our responsibility as the operator, not something we push onto the company. See the Privacy Policy.

Governing law

These terms are governed by the laws of the State of Louisiana, without regard to its conflict-of-laws rules. Any dispute arising out of them will be brought in the state or federal courts serving Lafayette Parish, Louisiana, and both sides consent to those courts. Collective Reach LLC is a Louisiana limited liability company.

Changes to these terms

We may update these terms as the platform evolves. Significant changes will be communicated through the platform. Continued use after changes constitutes acceptance.

Contact

Questions about these terms? Reach us at collectivereachla@gmail.com.